Public Works Office Assistant

City of Warrenton Oregon Public Works

Office Assistant:Salary Range 16: $3,507.01 - $4,262.79 monthly + excellent benefits. FT nonexempt position. 

Under the general supervision of the Public Works Director, provides clerical and secretarial support to the Public Works Department: prepares correspondence reports and agendas from rough drafts, takes/writes meeting minutes, files written materials, prepares invoices for services rendered; coordinates documents for purchasing of supplies, reports time sheets, records vehicle maintenance data. Other administrative duties of a similar complexity may be included or assigned to this position.

Mimimum Qualifications:

High School Diploma or equivalent. Minimum two years’ experience in general office/clerical experience; or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform the above duties.

Essential Duties and Responsibilities:

Performs a variety of highly responsible and complex clerical and secretarial duties and assist in the daily operations of the Public Works Department. Greet people entering Public Works in person or by telephone, provide them with requested information or direct them to appropriate office; take and forward messages when appropriate. Other duties include:

• Create documents from rough draft materials: correspondence, verbal and statistical reports.
• Prepare purchase requisition, match purchase orders to invoices, confirm receipt of materials and verify proper account numbers.
• Maintain log of items loaned to the public.

• Provide public with information about service, respond to or refer complaints to appropriate staff; track responses to reported problems and report status.
• Review time sheet reports and inform supervisor of discrepancies between reports and payroll policies; convert time sheet reports into electronic data.
• Maintain log of construction project submittals and submit them to Public Works Director when completed.
• Maintain Department files.
• Enter and manipulate data using computer keyboard and video display terminal; use typewriter, ten key calculator, telephone, fax, copier, and printer.
• Rules of effective English, spelling, usage and grammar.
• Advanced work processing and operation of standard office equipment.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Desirable Qualifications:

The successful candidate will be responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. They must be able to communicate effectively verbally and in writing; establish and maintain effective working relationships with employees, other departments and the public; work effectively in the absence of close supervision; operate a variety of office equipment and software programs; read and interpret technical documents; keep the office organized; maintain digital and paper filing systems; understand and carry out written and oral instructions.

All applicants must submit to publicworks@warrentonoregon.us a cover letter, resume, and completed City of Warrenton application. Application packets are available online at https://www.warrentonoregon.us/jobs

The submitted application must clearly show how the candidate meets the minimum qualifications and the items listed for an ideal candidate.

EOE

First Application Review on 12/29/2024.